How to Register as Person with Disabilities (PWDs)

Apply In-Person
Step 1: Obtain prerequisite documents

• You should first obtain a medical report from any government gazetted hospitals that indicates that he/she has a disability or disabilities. The report is to ascertain the type of disability, severity and major cause of disability. By definition a Person with Disabilities is person with a physical, sensory, mental or other impairment, including any visual, hearing, learning or physical incapability, which impacts adversely on social, economic or environmental participation.
• Persons with disabilities above 18 years of age, who have been granted new citizenship status in Kenya, should then obtain a certificate of good conduct.

Step 2: Make applications in the Sub-County Gender & Social Development Offices

• Visit the Gender & Social Development Offices in the sub county to make the application. Individuals who qualify as per the definition of a PWD are registered at the sub county level.
• The Sub-county Gender & Social Development Officer (SCGSDO) will issue you with an Individual Registration Form Individual registration Form
• You are to complete the form and present the registration form together with the medical report and all required documents to the Sub-county Gender & Social Development Officer (SC GSDO).

These documents include:

i. Medical Assessment report from the Government Gazetted Hospitals

ii. Copy of Passport/ ID card

iii. Copy of Birth Certificate

iv. Proof of lawful residence in Kenya

v. Copy of parent’s/legal guardian certificate of registration

vi. Certificate of good conduct for children above 18 Years

vii. Copy of the Police Clearance Certificate

• Registration is then done by the Sub-county Gender & Social Development Officer (SCGSDO). The registration forms are then forwarded to the council by SCGSDOs.
• Registration details are available on the day of application.

Apply Online:
Step 1: Make Online Application

1. Create a log in account within the Government of Kenya Single Sign On portal.eFNS portal
2. Log in using the account you have created above to access eFNS portal
3. Once logged in the eFNS portal, select the “Apply now” Link.
4. Click on the “Submit Applications” tab and select the Application by persons with disability tab.
5. Confirm, if you have the following required documents;

   i. Copy of Passport

   ii. Copy of Birth Certificate

   iii. Proof of lawful residence in Kenya

   iv. Copy of parent’s/legal guardian certificate of registration

   v. Medical certificate on disability

   vi. Certificate of good conduct for children above 18 Years

   vii. Applicants must ensure that they are lawfully present in the country as they wait for application to be finalized

   viii. Copy of the Police Clearance Certificate

6. Verify that you have the required document/pre-requisites and you meet the relevant criteria before you apply. Click on the “Apply Now” button on your right to apply.
7. Fill in the required information and upload your passport photo picture and police clearance certificate. Click on the ’’continue’’ button to proceed to print your application.
8. You should then print your filled application and present to the immigration department offices or Kenya missions abroad.

Step 2: Visit immigration offices or Kenya missions abroad to complete application

1. After printing the application and invoice you are required to visit an immigration office in Nairobi, Mombasa and Kisumu or Kenya missions abroad for collection for the processing of the application.
2. You must present the following documents to the offices

   i. A printed online application form 12 (Print the form after completing your application)

   ii. Copy of Passport

   iii. Copy of Birth Certificate

   iv. Proof of lawful residence in Kenya

   v. Copy of parent’s/legal guardian certificate of registration

   vi. Medical certificate on disability

   vii. Certificate of good conduct for children above 18 Years

   viii. Applicants must ensure that they are lawfully present in the country as they wait for application to be finalized

   ix. Copy of the Police Clearance Certificate

3. After lodging the registration application, you will get your PWD details immediately.

Required Documents

1. One passport sized photo
2. Medical Assessment report from the Government Gazetted Hospitals
3. Duly filled individual registration form
4. A printed online application form 12 (Print the form after completing your application)
5. Copy of Passport
6. Copy of Birth Certificate
7. Proof of lawful residence in Kenya
8. Copy of parent’s/legal guardian certificate of registration
9. Certificate of good conduct for children above 18 Years
10. Copy of the Police Clearance Certificate

Office Locations & Contacts

National Council of People with Disabilities (NCPWD) – Head National Office
Kabete Orthopedic Compound,
Opposite ABC Place,
Waiyaki Way, Nairobi.
Address: Box 66577-00800, Nairobi
Telephone: 020 2375994/ 020 2314621/ 0709 107 000
Toll Free: 0800 724 333
Email: info@ncpwd.go.ke
Website: National Council of People with Disabilities

Eligibility

• Any individuals who qualify as per the definition of a person with disabilities.

By definition a Person with Disabilities is person with a physical, sensory, mental or other impairment, including any visual, hearing, learning or physical incapability, which impacts adversely on social, economic or environmental participation.

• A child or person with disability who is a dependent of any biological parent or legal guardian who is a citizen of Kenya by registration shall upon an application made on their behalf in a prescribed manner be registered as a citizen, upon—

i. production of documents conferring Kenyan citizenship to any of the parents or the legal guardian;

ii. production of the child’s or the person with disability’s birth certificate; and

iii. proof of lawful residence of the child or person with disability in Kenya.

Fees

• The registration is free of charge.

Validity

• The registration is valid forever.

Documents to Use

• Individual Registration Form : Individual Registration Form

Processing Time

• The processing time is one (1) day

Instructions

1. Obtain prerequisite documents. These include a medical report and a police certificate of good conduct.
2. Visit the Gender & Social Development Offices in the sub county to make the application. Individuals who qualify as per the definition of a PWD are registered at the sub county level.
3. You are to complete a registration form and present the registration form together with the medical report and all required documents to the Sub-county Gender & Social Development Officer (SC GSDO). These documents include:

   a) Medical Assessment report from the Government Gazetted Hospitals

   b) Copy of Passport/ ID card

   c) Copy of Birth Certificate

   d) Proof of lawful residence in Kenya

   e) Copy of parent’s/legal guardian certificate of registration

   f) Certificate of good conduct for children above 18 Years

   g) Copy of the Police Clearance Certificate

4. Registration details are available on the day of application.

Required Information

• Registration No.
• Personal Details
• Full name
• ID/Birth Certificate No
• Postal Address (the most stable)
• Cellphone Number
• Nationality
• Name of next of kin
• Relationship to next of kin
• Permanent Address
• Sex
• Date of birth Day
• Marital Status
• Number of own children below 21 yrs.
• Employment status of the individual
• Highest Grade reached in formal education
• Nature of disability
• Major cause of disability
• Severity of the disability
• Employment status of the individual

Need for the Document

• The registered individual qualifies for social benefits of provided to Persons with Disabilities in Kenya.

More Information 

• The National Council for Persons with Disabilities (NCPD) is a state corporation established by an Act of Parliament; the Persons with Disabilities Act No. 14 of 2003 and set up in November 2004.
• The Council representation is drawn from key government Ministries and organizations of/for persons with disabilities.
• Individuals who qualify as per the definition of a PWD are registered at the district level. Registration is done by the District Gender & Social Development Officer (DGSDO).
• The registration process is a continuous exercise where children and adults are all registered.

NB: Registration forms are forwarded to the council by DGSDOs

• Applications to the National Development Fund for Persons with Disabilities are open throughout the year.
• A person is guilty of an offence, if he knowingly gives false information to the Council for the purpose of being registered or for the purpose of acquiring any privilege due to persons so registered.

Other uses of the Document/Certificate

• The document can be used for identification purposed.

External Links

United Disabled People of Kenya (UDPK) : UDPK
Kenya National Commission on Human Rights (KNCHR) : KNCHR
Action Network for the Disabled (ANDY) : ANDY
Gazetted Hospital in Districts : Gazetted Hospital in Districts

• The National Council for Persons with Disabilities is a state corporation established by an Act of Parliament; the Persons with Disabilities Act No. 14 of 2003 and set up in November 2004. The Council representation is drawn from key government Ministries and organizations of/for persons with disabilities.
• The Council derives its mandate from the Persons with Disabilities Act, 2003 which established it and outlined its core functions as follows:

• Formulating and developing measures and policies designed to achieve equal opportunities for PWDs;
• Cooperating with the government during the National Census to ensure that accurate figures of PWDs are obtained;
• Issuing orders requiring the adjustment of buildings that are unfriendly for use by PWDs;
• Recommending measures to prevent discrimination against PWDs;
• Encouraging and securing the rehabilitation of PWDs within their own communities and social environment;
• Registering persons with disabilities and institutions and organizations giving services to PWDs; and
• Raising public awareness on Disability